Security is one of the main issues when talking about nightlife and if you have or have decided to start in this business, you must be clear about the protocols as well as certain security and prevention measures and have a security plan for events and thus avoid any kind of incident.
In this article, we will give you the necessary guidelines to carry out a correct operation regarding the security of your event as well as a control of the applicable regulations and the risks to be prevented.
Security at large events is one of the key elements when organizing them, because the number of attendees is proportional to the risk that is generated, therefore, it is essential to take certain security and prevention measures and have a security plan for events to avoid any kind of incident.
In the nightlife sector, events generally involve large crowds of people and if we add to that other factors such as music, alcohol and noise, it can become a powder keg if the necessary safety measures are not taken.
When organizing an event, regardless of the type of event, hazards must be detected and risks must be evaluated to prevent incidents and to know what process to follow in case of an emergency situation to avoid greater evils, therefore, safety measures must be in place.
Although in any event there must be prevention, the number of attendees and the type of event are the elements that determine the risks to which it will be exposed. The scenario in which the event is held is also an important factor, because the risks change from an open space to an enclosed space.
There are some of the risks that should be evaluated before organizing an event:
There are aspects of event safety that should not be overlooked, because the law obliges you to comply with them. You must take into account the regulations at national, regional and even municipal level.
These regulations determine the security measures to be adopted when organizing an event.
This is the state regulation that must be taken into account when organizing an event:
This regulation establishes that the organizers of events and public shows are obliged to have a Civil Liability Insurance to cover, if necessary, damages to the attendees. The sum insured will be determined according to the capacity and varies from one Autonomous Community to another.
In Catalonia, for example, the Regulation of Public Shows and Recreational Activities, establishes that, for a capacity of 100 people the insured capital must be a minimum of 300,000 euros, for 5,000 attendees of 2,000,000 euros and when this number of people is exceeded, the minimum amount of capital will be increased by 60,000 euros for 1,000 attendees until reaching 6,000,000 euros.
In order to prevent and control emergency situations, this Royal Decree establishes taht a self-protection plan must be in place for events that take place in enclosed areas and where the capacity exceeds 2,000 people, as well as for outdoor evets with more than 20,000 attendees. The capacity rules may vary from one autonomous region to another, since they have the power to establish the one they deem convenient.
Minimum content of the Self-Protection Plan
The self-protection plan must be signed and drafted by a competent technician.
This section also includes an emergency plan, which will establish criteria for rapid action by personnel according to the type of emergency that may arise, and a comprehensive security plan to ensure coordination of human and material resources to guarantee security at the event.
This regulation states that, when organizing an event, it will be necessary to coordinate private security with the forces of public order and other emergency services to ensure the safety of attendees.
As you can see, security is an essential aspect to organize an event and anything that can improve it is a great advantage. In Premiumguest we have an event management software in which you can know the capacity in real time and other solutions such as cashless wristbands and contactless payment that streamlines the entry, exit and purchase of drinks, avoiding crowds.