The organization of events is an excellent way to achieve notoriety and to promote or present a product to the market. Precisely because of this, this type of business has become a very recurrent way of communicating, something that makes it without a doubt an expensive but very lucrative business.
In today's article, we review everything you need to start your own event management company. We will also review those legal requirements that undoubtedly influence and you should know if you are determined to undertake in the world of events. Stay tuned!
Event organization is an excellent business opportunity, thanks to the evolution of the sector and the great demand that currently exists. It offers a wide range of possibilities thanks to the fact that it encompasses many activities. If you are part of the sector or have knowledge of it and want to start your own way, do not miss this guide on how to create an event management company.
Therefore, to avoid this, you have to offer a different proposal that will save your ‘night club’ from falling into the monotony of the night in which practically every party is the same. It is important to create strategies that make this something special, something that makes your place the place of reference when looking for an original proposal.
The first thing you need to determine in order to create an event planning business is to know what type of event you want to specialize in.
What type of events can my company organize?
Each of them have different needs and you will have to have a wide range of suppliers to carry them out, so it is best to specialize in a niche market.
Whenever you set up an event company, or any business, it is essential to analyze the market situation and the area of action we are going to have, what are the steps you should follow to analyze the market:
As we said before, event organization covers a wide range of services and depending on the ones you offer, you will have to comply with certain legal requirements. Here we want to give you the most basic ones to create an event management company and start it up.
In this step the first thing you have to do is to decide what legal form you want your company to have, that is, the legal form you are going to use to form your company and the legal personality you are going to adopt. It can be a Civil Company, Limited Partnership, Limited Liability Company or as an individual entrepreneur (self-employed), Limited Liability Entrepreneur, etc.
The social capital is the money and the set of goods that the partners contribute to develop a commercial activity. If you are going to incorporate your company as a partnership, it will be necessary to open a bank account to deposit the capital stock.
In this way, the possibility of incorporating a Limited Liability Company with a share capital of 1 euro is established, eliminating the legal minimum of 3,000 euros established until now.
Now it is time to obtain the Tax Identity Number. The NIF is requested at the Tax Agency by filling in the application form 036, within the month following the incorporation of the company or unincorporated entity.
If you are going to create the company with partners, you will have to create a company, for that, it is necessary to make a public deed before a notary in which the partners sign the constitution of the company
If, on the other hand, you are going to act as an individual entrepreneur, you must register in the Special Regime for Self-Employed Workers in the Administration of the General Treasury of the Social Security in your province.
The next step is to register your event organization business in the Mercantile Registry. In this case the self-employed are not obliged to carry out this procedure, but it is advisable to do it to take advantage of the contacts and free publicity.
The Tax on Economic Activities. It is a tax that taxes the economic activities of individuals and legal entities and that is necessary to constitute a company. If you act at national or provincial level, you must register in the delegation of the stage agency of the tributary administration, if it is municipal, in the provincial deputation or city council.
The mercantile companies are obliged to keep a book of registry of partners, a book of registry of normative actions and a book of minutes, in which all the agreements taken by the partners and their ownership are established.
It is also necessary to legalize the journal book, the inventory book and the annual accounts book, whether it is a company or an entrepreneur. This is done at the Commercial Registry of the province where the entity has its headquarters before the book is used and within 4 months after the closing of the fiscal year.
Although registering your trademark is not mandatory in order to be able to offer your services as an event organizer, it is highly recommended because it gives you acces to a series of rights over it. This procedure must be carried out at the Spanish Patent and Trademark Office (OEPM).
If you are going to have employees in your event organization company, you will have to register this labor relationship with the Social Security. This procedure is carried out before the Administration of the provincial Social Security General Treasury.
When the activity starts in the work center, the Department of Labor of the Autonomous Community must be notified of the opening of the work center, in order to control the Occupational Health and Safety conditions.
This can be done before the opening or within the following 30 days.
After completing the above steps, your event organization business will be ready to start up, although, depending on the type of services you offer, you may have to complete some additional procedures. However, event planners are known to use outside companies for catering, real estate, music and other services required for their specific event.